Application for Seed Crop Certification

Continuing in 2016, the Canadian Food Inspection Agency (CFIA) is requiring all crops produced according to CSGA Circular 6 Sections 2 & 3 to be inspected by Licensed Seed Crop Inspectors (LSCI) working for Authorized Seed Crop Inspection Services (ASCIS). Inspections of cereal, flax, pulse, and soybean plots produced according to Section 12 and inspections of any other crop types can be completed through an ASCIS if they employ a qualified LSCI or by the regional CFIA office.

It is the grower’s responsibility to arrange for the inspection of their seed crop by an ASCIS or by the CFIA. The Application for Seed Crop Certification must indicate the service provider that will be conducting the inspection and so the grower must contract a service provider prior to submitting an Application or the application may be designated as ‘incomplete’. To find a service provider operating in your region in 2016, please use our online inspection service search tool.

Seed Growers must complete an Application for Seed Crop Certification for each field or plot requiring an inspection. The Application for Membership in CSGA is a separate application and must be completed by the grower(s) who are applying for seed crop certification and contain the signatures of all persons listed on the account. Both the signed Application for Membership in CSGA form and the Application for Seed Crop Certification form must be submitted to the CSGA office to complete the certification process and obtain a crop certificate.

Instructions to Complete an Application

Please read this document carefully to complete your application.  Crop inspection fees are provided in this document.

Submission Methods

To apply for seed crop certification and to become a member of the CSGA, an Application for Seed Crop Certification and an Application for Membership in CSGA must be completed and submitted to the CSGA.  Electronic application packages will be sent out to active members with valid email addresses in their account in early April.  Active members who do not have email addresses in their account can expect to receive a hard copy application package by mail in April. 

Online
You can apply for seed inspection online on May 1st, 2016
 in the Members’ Area. Short YouTube videos are available to assist you in the online application process. CSGA recommends the following browsers for using the Online Application (Internet Explorer is not recommended):

    1. Google Chrome Version 29+ (Recommended)
    2. Firefox Version 24+ (Recommended)
    3. Apple Safari Version 5+

Hard Copy
Hard copy applications must be submitted on the NEW Application for Seed Crop Certification. The new application will be distributed to members in the Application Package. The new forms are pre-populated with your basic information.  If you need additional forms, visit the Members’ Area of the CSGA website (under Forms) or contact the CSGA national office.  Applications received on any other form (including CSGA application forms from previous year) will incur an Incomplete Application Fee.

Hard copy forms must be sent to the CSGA office by the prescribed deadline dates, at the following addresses:

By regular mail: P.O. Box 8455, Ottawa, ON K1G 3T1
By courier: 202-240 Catherine Street, Ottawa, ON  K2P 2G8

Application Deadline Dates

Submit your application to the CSGA office by the following deadline dates:

  • April 25 for winter canola/rapeseed
  • May 25 for fall seeded cereals
  • June 10 for forages, flax, canola, mustard, corn and field peas
  • June 20 for all other crops not listed here
  • July 10 for field beans, buckwheat and soybeans

Fees

After receipt of your CSGA Membership Application/Renewal form and Application for CSGA Seed Crop Certification an invoice will be sent to you for the applicable fees (fees are listed in the Application Support Document).

Invoices are payable upon receipt.  A Late Payment Penalty of 1.5% per month will be applied to all outstanding balances 30 days after the invoice date.

Payment can be made via credit card or Interac card through the Members’ Area website or by sending a cheque, made payable to Canadian Seed Growers’ Association (CSGA), to the CSGA office.  If paying by cheque please write the applicable grower number and the invoice number(s) on the front of the cheque.

CSGA encourages you to check your account balance through the Members’ Area website.  If your account is in arrears, crop certificates will not be issued.  It will also prevent the listing of your seed crops in provincial and national seed crop directories.

Growers are only required to submit payment to CSGA for CSGA fees, Branch fees and, where applicable, the assessments for inspections by the CFIA.  All fees for crop inspections performed by an Authorized Seed Crop Inspection Service (ASCIS) are to be paid directly to the ASCIS.  Do not submit to CSGA any fees payable to an ASCIS.

Assigning a Crop Certificate

Crop certificates for a particular field can be assigned to another person or company. Assignments for both perennial and annual crops must be made each year on the application form.

Land Use Verification

If you are uncertain of the eligibility of your land for pedigreed seed crop production, a completed Land Use Verification form can be submitted to the CSGA office prior to planting.  CSGA will review the proposed land use plan and will send confirmation on whether the plan meets CSGA’s production requirements.

Notice to Seed Growers from the Canadian Food Inspection Agency

Definition of a Field

CSGA is offering a document to assist growers, assignees and ASCIS with the definition of a “Field”.  This document can be useful when trying to determine whether separate applications are required for field inspections.

Questions?

Don’t hesitate to contact us if you need help completing your application. Reach us at applications@seedgrowers.ca or at 613-236-0497.