Application for Seed Crop Certification
Continuing this year, the Canadian Food Inspection Agency (CFIA) is requiring all crops produced according to CSGA Circular 6 Sections 2 & 3 to be inspected by Licensed Seed Crop Inspectors (LSCI) working for Authorized Seed Crop Inspection Services (ASCIS). Inspections of cereal, flax, pulse, and soybean plots produced according to Section 12 and inspections of any other crop types can be completed through an ASCIS if they employ a qualified LSCI or by the regional CFIA office.
It is the grower’s responsibility to arrange for the inspection of their seed crop by an ASCIS or by the CFIA. The Application for Seed Crop Certification must indicate the service provider that will be conducting the inspection and so the grower must contract a service provider prior to submitting an Application or the application may be designated as ‘incomplete’. To find a service provider operating in your region, please use our online inspection service search tool.
Seed Growers must complete an Application for Seed Crop Certification for each field or plot requiring an inspection. The Application for Membership in CSGA is a separate application and must be completed by the grower(s) who are applying for seed crop certification and contain the signatures of all persons listed on the account. Both the signed Application for Membership in CSGA form and the Application for Seed Crop Certification form must be submitted to the CSGA office to complete the certification process and obtain a crop certificate.
Instructions to Complete an Application
Please read this document carefully to complete your application. Crop inspection fees are provided in this document.
To apply for seed crop certification and to become a member of the CSGA, an Application for Seed Crop Certification and an Application for Membership in CSGA must be completed and submitted to the CSGA. Electronic application packages will be sent out to active members with valid email addresses in their account in early March. Active members who do not have email addresses in their account can expect to receive a hard copy application package by mail by mid-March.
You can apply for seed inspection online as of March 1st in the Members’ Area. Short YouTube videos are available to assist you in the online application process. CSGA recommends the following browsers for using the Online Application (Internet Explorer is not recommended):
Hard copy applications must be submitted on the NEW Application for Seed Crop Certification. The new application will be distributed to members in the Application Package. The new forms are pre-populated with your basic information. If you need additional forms, visit the Members’ Area of the CSGA website (under Forms) or contact the CSGA national office. Applications received on any other form (including CSGA application forms from the previous year) will incur an Incomplete Application Fee.
Hard copy forms must be sent to the CSGA office by the prescribed deadline dates, at the following addresses:
By regular mail: P.O. Box 8455, Ottawa, ON K1G 3T1
By courier: 202-240 Catherine Street, Ottawa, ON K2P 2G8
Application Deadline Dates
Submit your application to the CSGA office by the following deadline dates:
- May 5 for winter canola/rapeseed
- May 25 for fall seeded cereals
- June 10 for fababeans, forages, flax, canola, mustard, corn and field peas
- June 20 for all other crops not listed here
- July 10 for field beans and buckwheat
- July 25 for soybeans
After receipt of your CSGA Membership Application/Renewal form and Application for CSGA Seed Crop Certification, an invoice will be sent to you for the applicable fees (fees are listed in the Application Support Document). Thereafter, invoices are sent to account holders twice a month.
Invoices are payable upon receipt. A Late Payment Penalty of 1.5% per month will be applied to all outstanding balances 30 days after the invoice date.
Payment can be made via credit card or Interac card through the Members’ Area website or by sending a cheque, made payable to Canadian Seed Growers’ Association (CSGA), to the CSGA office. If paying by cheque please write the applicable account number(s) and the invoice number(s) on the front of the cheque.
CSGA encourages you to check your account balance through the Members’ Area website. If your account is in arrears, crop certificates will not be issued. It will also prevent the listing of your seed crops in provincial and national seed crop directories.
Growers submit payment to CSGA for CSGA fees, Branch fees and, where applicable, the assessments for inspections by the CFIA. All fees for crop inspections performed by an ASCIS are to be paid directly to the ASCIS. Do not submit to CSGA any fees payable to an ASCIS.
If another individual or company is paying your CSGA membership fees, indicate their name and address on the CSGA Membership Application/Renewal form. If another individual or company is paying your CSGA acreage fees, please indicate their name and address on the Application for CSGA Seed Crop Certification. This must be done on a field by field basis.
Assigning a Crop Certificate
The crop certificate of a field can be assigned to another individual or company. Assignments for both perennial and annual crops must be made each year on the application form. To assign a field on the application form, enter the Assignee’s name in the Assignee data field. The crop certificate and all information relating to that field will be sent directly to and be available online to the designated Assignee. Please note that assigned crops will be listed under the Assignee name in provincial seed guides as well as the national pedigreed seed locator website (www.seedlocator.net).
Land Use Verification
If you are uncertain of the eligibility of your land for pedigreed seed crop production, a completed Land Use Verification form can be submitted to the CSGA office prior to planting. CSGA will review the proposed land use plan and will send confirmation on whether the plan meets CSGA’s production requirements.
Notice to Seed Growers from the Canadian Food Inspection Agency
Definition of a Field
CSGA is offering a document to assist growers, assignees, and ASCIS with the definition of a “Field”. This document can be useful when trying to determine whether separate applications are required for field inspections.